Home / Free template
Free resource
AI use policy template for Alberta organizations
A ready-to-adapt document, in English and French, that tells your staff what they can do with AI, which information must stay out, and who to ask. Free, no strings attached.
Fill in the short form: you get the template right away, by download and by email.
Why it matters
Your team is already using AI. Give them rules they can follow.
Banning AI rarely works: people keep using it, just without telling anyone. A short, clear policy does the opposite. It lets staff use AI with confidence, protects your clients' information, and shows partners and funders that your organization takes the question seriously.
The template is written for organizations of 2 to 50 people, in plain language. Most organizations can adapt it in about an hour.
What's inside
Eleven short sections
- Purpose and scopeWhy the policy exists and who it applies to.
- Approved toolsThe list of AI tools staff may use, with the account type.
- Allowed usesDrafting, summarizing, translating, brainstorming, and more.
- Forbidden usesDecisions about people, legal or medical advice, and more.
- Information that must stay outThe three-level classification: public, internal, confidential.
- Human reviewWhat must be checked by a person before it is used or sent.
- TransparencyWhen to tell clients or partners that AI was used.
- LanguagesRules for AI-assisted translation and bilingual communications.
- IncidentsWhat to do if something goes wrong, step by step.
- Roles and trainingWho is responsible, and how new staff are trained.
- Review and approvalWho approves the policy and when it is reviewed, because tools change fast.
How to use it
Three steps
Fill in the blanks
Add your organization's name, your tools and the person responsible. Each section has instructions.
Adapt and validate
Remove what does not apply, then have it approved by your management or board.
Share and explain
Send it to your team and take 15 minutes in a meeting to answer questions.
The template is a practical guide, not legal advice. Regulated organizations should review it with their own advisors.
In AI-Ready 30, we write your policy with you, based on how your team really works, then train your staff and automate three tasks.
Discover AI-Ready 30 →FAQ
Questions about the template
Is the template really free?
Yes. Your organization can use and adapt it for its own internal needs, at no cost and with no time limit. It may not be resold.
Can we use it without hiring TagVolt?
Absolutely. It is designed so most small organizations can adapt it in about an hour. If you want help, AI-Ready 30 includes a policy written with you.
Will you send me marketing emails?
Only if you tick the optional box to receive our tips. You can unsubscribe at any time.
Does the template fit my industry?
It is written for organizations of 2 to 50 people in any sector, with sections to adapt. Regulated organizations should have their version reviewed by their own advisors.
Should employees sign it?
We recommend it: a signed acknowledgement shows that everyone received and read the rules.
Will the policy make us compliant with the law?
It takes privacy principles into account, but it is not legal advice and we do not guarantee compliance. Regulated organizations should have it reviewed by their own advisors.
In 30 minutes, know where your team stands with AI
A free call to map how AI is used in your business today, the rules to set first, and where it can save you time.
Book a free AI check (30 min)With a member of our team, in English or French. No obligation.
- 10 min · What your team really usesTools, accounts, and the information that goes into them.
- 10 min · The rules that matter firstThe two or three rules to put in place right away.
- 10 min · The first task worth automatingOne concrete idea, and what comes next.